College of the Siskiyous complies with federal requirements to monitor student aid recipients’ satisfactory academic progress toward a declared, approved educational objective of an Associate Degree, Certificate, or Transfer to a baccalaureate, degree-granting institution. It is the student’s responsibility to choose an approved educational objective and to know the academic progress requirements that must be met to remain eligible for Federal Student Aid. It is the college’s responsibility to track, measure and assess the student’s progress toward their stated objective. The College has established a satisfactory academic progress policy that measures progress in three ways:
Qualitatively: The student’s GPA is consistent with requirements for receipt of a degree, certificate or transfer status: 2.0 (“C” average).
Quantitatively: The student completes his/her program within a maximum period of time: 150% of a 60 unit degree program or 90 units maximum.
Incrementally: The student’s term-by-term, credit-hour completions are sufficient to enable the student to complete his/her educational objective within a maximum timeframe: Completion of 67% of attempted units each semester.
Students are responsible for knowing their academic progress status. This is viewable on the secure COS website through their personal Navigator account.
Progress is monitored on an annual basis for both student aid recipients and new financial aid applicants. Transfer units are included in the maximum timeframe limit of the policy if the units are applicable toward the student’s stated objective. Progress is monitored on a term-by-term basis for students on appeal for extensions (beyond the unit limit) and for those on financial aid probation.
Students may petition the progress policy when special, mitigating circumstances prevented the student from meeting minimum requirements. The Director of Financial Aid reviews reinstatement requests and a decision is made to grant or deny the request. The student is notified in writing of the outcome. Students may appeal a denied petition with the Financial Aid Appeals Committee (FAAC). Decisions of the FAAC are final.
Reinstatement of cancelled eligibility is accomplished either through making up deficient units in the summer session following the academic year, the granting of an appeal to waive requirements, successfully meeting the terms of a contract or by meeting minimum requirements in a subsequent semester without the receipt of Federal aid. Students who have made up deficiencies are responsible for reporting their renewed eligibility status to the Financial Aid Office.
Federal Regulations require that all students receiving Title IV aid meet or exceed the academic requirements of the institution. In order to comply, determination of satisfactory progress begins once a student enrolls at COS and all elements of satisfactory progress, including adherence to an educational plan and remaining semesters of eligibility, will be evaluated annually and by term for those students on extensions or financial aid probation.
Ability to Benefit
In order to receive Federal financial aid, a student must first:
In addition, a student must also:
Grades of A, B, C, D, CR or P are considered units completed. Grades of IP, F, FW, NC or NP, W, or I are considered units not completed. If the units completed total less than 67% of the units attempted, the student is placed on probation. Students are eligible for payment of repeated courses only if the student received a “D” grade or lower and a “C” or better is required for transfer, certificate, etc. Consequently, satisfactory academic progress cannot be reviewed for a student until all I, IP grades have been completed and are reported on the student’s academic transcript.
Units attempted during summer sessions will count toward the GPA requirement and the 90-unit maximum. If three (3) or more units of academic work are attempted (with a 2.0 or better GPA and 67% completion rate) during a summer session that apply to the student’s degree, certificate, or transfer, then those units may be considered for reinstatement of financial aid and removal from one probation status level to the next.
The academic transcripts from previous colleges attended will be reviewed for determining the 90-unit maximum.
Duration of Eligibility
Students who have attempted a total of 72 units must submit an appeal for extension of aid to the Director of Financial Aid. The appeal must include an updated education plan and a copy of all transcripts (unofficial will be accepted). This must be reviewed and signed by an Academic Advisor. It will then be given to the Director of Financial Aid to determine the student’s remaining eligibility. Maximum timeframe allowed by federal regulation (150% of program length) is typically 90 units (60 x 150% = 90). Students requesting aid beyond this maximum must also request an extension through the appeal procedure.
Federal Student Aid Progress Probation and Disqualification
Financial Aid Progress Probation and Disqualification for students not meeting academic requirements will be determined as follows:
Reinstatement of Federal Student Aid
Once Federal financial aid has been denied for lack of satisfactory academic progress, a student may be removed from Financial Aid Disqualification status and placed on Financial Aid Probation status by:
Completing a semester in which the following conditions are met:
Financial Aid Appeal Procedure
Both Financial Aid Probation and Financial Aid Disqualification may be appealed to the Director of Financial Aid for the following circumstances:
THE LAST DAY TO SUBMIT AN APPEAL IS 30 DAYS AFTER THE BEGINNING OF A SEMESTER.
If you have questions after reading the Satisfactory Academic Progress Requirements, contact Enrollment Services at: